Job Functions
- Organize, index, maintain, and retrieve coal mining hardcopy files.
- Read, comprehend, and follow mine history for accurate and detailed record keeping.
- Name, organize, index, file digital and hard copies.
- Research, log and track mine history using Excel spreadsheets, MS Word, and correspondence tracking systems.
- Prepare, organize, scan, and count pages to be sent to Neubus to digitize
- Prepare and organize files consisting of letter, legal and large format paper maps for digital archiving.
- Prepare documents in accordance with vendors procedures for digital archiving.
- Remove staples, repair torn and folded documents, replace tab inserts, and mount old photos for digital archiving.
- Create and maintain documents in MS Word, Excel, Outlook and OneDrive and other internal software applications.
- Research records to ensure application and correspondence files are complete and indexed properly in preparation for digital scanning and archiving.
- Review digital files stored online against hard copies for quality assurance.
- Research documents on microfiche.
- Performs additional related essential tasks as required to maintain production workflow.
- Other duties as assigned.
Minimum Qualifications
Graduation from a standard senior high school or equivalent. Experience in the operation of digital imaging equipment and software, scanners. Must be able to work 8AM-5PM, Monday through Friday, from the Austin office location.
Knowledge, Skills, and Abilities
- Desire to take initiative.
- Knowledge of office practices and procedures, including the use of general office equipment (copier, fax, printer, scanner.
- Proficient skill in utilizing Microsoft Office (Excel and MS Word) and other Windows-based PC software applications.
- Skill in basic arithmetic and reading comprehension.
- Skill in sorting, organizing, and prioritizing workload.
- Skill in communicating effectively, both orally and in writing.
- Must be able to work as a team, and independently.
- Must be able to accept instruction from a Team Lead and/or manager.
- Must be able to push, pull, bend, reach, lift and carry files/boxes up to fifty (50) pounds.
- Must be able to stand for long periods of time making copies.
- Must be able to sit for long periods of time.
- Ability to work on tasks requiring meticulous attention to detail and maintain a high level of accuracy.
- Ability to maintain professional protocol and demeanor when assisting internal and external clients.
- Ability to work under pressure and complete work within established deadlines.
Preferred Qualifications
- Knowledge of state regulatory or business office practices and administrative procedures.