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Contract Specialist IV, Experienced

Austin, TX 73301

Employment Type: Contract Job Number: LD448626829 Pay Rate: $44.25 / hour

Job Description

Brief Job Description:
Performs highly complex (senior-level) grant and contract management work managing Prevention and Early Intervention (PEI) contracts. Work involves coordinating, developing, negotiating, monitoring and evaluating a broad range of PEI service and administrative contracts, including ensuring fiscal accountability and taking any necessary contract action. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment regarding daily PEI contract management decisions. This position interacts routinely with other divisions and agency staff, service providers, and community groups, internal and external stakeholders. This position is a 3-year grant-funded position and manages a Pre-School Development grant and associated requirements.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
  1. Manages and coordinates complex grants and contracts providing a broad range of services, and monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies and recommends cancellation of contracts when deviations occur. Monitors and tracks legal and regulatory requirements pertaining to PEI contracting. (20%) 
  1. Administers the billing process and eligibility monitoring functions for contract billing and performance. Evaluates expenditure data and makes projections to ensure appropriate use of funds and maximization of prevention dollars. Ongoing contract monitoring will demonstrate use of funds to maximize all appropriated and federally granted dollars to ensure families and communities receive optimal prevention services and to minimize the potential for any lapsed dollars. (20%) 
  1. Provides guidance to internal and external stakeholders regarding contract administration, policies, procedures, and PEI administration. (15%) 
  1. Identifies training needs from grantees and contractors and develops and conducts trainings according to identified topics. (10%) 
  1. Coordinates the risk assessment process for contract monitoring and planning. Analyzes individual risk factors assigned to each PEI grantee or contractor. (10%) 
  1. Executes contracts, contract renewals, and amendments by reviewing contract documents and obtaining pre-approval and final approval from grantees and contractors. Makes recommendations to change solicitation, contract boilerplate, and other contract-related documents. Reviews and provides input for PEI grant or contract changes. (10%) 
  1. Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, evaluation scorings, and new grantee orientations using developed tools specific to the PEI program. Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications. Makes recommendations to change Request for Application contract documents for PEI. (10%) 
  1. Resolves audit or monitoring exceptions by defining causes of errors and recommending appropriate dispositions. (5%) 
CTCM (Certified Texas Contract Manager) required within one year of employment.
Knowledge of state procurement and contract management requirements, policies and procedures for contract management, regulations, and best practices; of negotiating contracts; of business administration and accounting principles and practices.
Knowledge of local, state, and federal laws and regulations relevant to PEI contracting.
Knowledge of managing and monitoring contracts and budgets in a social service environment.
Skill in attention to details, effective verbal and written communication.
Skill in use of a computer and applicable software.
Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulation; to evaluate fiscal data for reasonableness, allowability, necessity, and conformity with contract requirements.
Ability to calculate detailed math formulas accurately to evaluate fiscal data for reasonableness, necessity and conformity with contract terms and budgetary constraints.
Ability to analyze complex information effectively and quickly and to summarize results in a written report to ensure conformity with contract requirements and regulations.
Ability to organize, prioritize and complete multiple tasks to meet Agency and Division policies, procedures, relevant regulations, and deadlines.

Ability to research policy and procedure and apply it to contract management work activities and duties.

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