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Clerk III, Entry
Job Description
Agency: DFPS – Records Management Group (RMG)
Pay Rate: $21.45/hr
Position Summary:
Performs complex records and information management work to protect, maintain, and provide agency records in compliance with state laws and DFPS policies. This role works under general supervision with moderate independent judgment.
Performs complex records and information management work to protect, maintain, and provide agency records in compliance with state laws and DFPS policies. This role works under general supervision with moderate independent judgment.
Key Responsibilities:
- Process and respond to open records requests in accordance with the Public Information Act (PIA)
- Scan, index, classify, store, and retrieve case and administrative records
- Research and identify responsive records using the DFPS IMPACT system
- Ensure proper redaction and verification of authorized requestors
- Maintain records tracking systems and disposition logs
- Coordinate with legal counsel on records release, retention, and destruction
- Assist with records retention schedules and records management systems
- Prepare reports and track records production timelines
- Support disaster recovery and vital records protection efforts
- Provide technical assistance and training to staff on records procedures
Required Qualifications:
- High school diploma or equivalent
- Four (4) years of full-time administrative, clerical, secretarial, general office, or DFPS experience
Preferred:
- Experience with DFPS Records Management Group
Knowledge & Skills:
- Records management laws, retention schedules, and information governance
- Public Information Act processes
- Microsoft Office and Adobe Acrobat
- Strong research, organization, and analytical skills
- Ability to maintain confidentiality and meet deadlines in a fast-paced environment
Schedule: Regular attendance required in accordance with agency policy.
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