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Administrative Assistant IV, Expert
Job Description
GSG Talent Solutions is mission-driven and focused on customized results. We are one of the largest staffing agencies in our hometown of Austin, TX. We’re committed to delivering the right people for the right fit, every time.
This Administrative Assistant IV position is a fully in-office position in Austin TX. Monday through Friday; Full time hours
DUTIES AND RESPONSIBILITIES
Program Coordination & Execution – 70%
- Manage learning & development logistics and vendor coordination, participant tracking and post event survey administration
- Collaborates with team members to support various talent initiatives and programs
- Serves as initial IMD point of contact for all new hires and organizes New Hire Orientation
- Assists with events and activities, ensuring the flawless execution
- Coordinates details and logistics of monthly IMD Staff Meetings
Reporting & Data – 20%
- Collects, inputs, and validates data from multiple sources
- Generates comprehensive reports from various systems
- Formats, reorganizes, and reproduces presentations to ensure clarity, consistency, and visual appeal, aligning with organizational standards and objectives
General Admin Support – 10%
- Provides general office administrative support, including preparing documents and correspondence
- Responsible for the Talent Monthly Newsletter including compiling information, drafting the newsletter for review, and disseminating it across IMD
- Coordinates meeting that involve multiple divisions and/or external partners
MINIMUM REQUIRED QUALIFICATIONS
Required Education:
- Associates degree or higher from an accredited institution
Required Experience:
- Two (2) years of prior work experience that involves coordination of programs or administrative activities
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Basic Excel
- Intermediate PowerPoint
- Basic Microsoft Outlook
Skill in:
- Data collection, entry, and reporting
- Problem resolution
- Establishing and maintaining constructive working relationships with co-workers, agency staff and external contacts
- Work effectively in a professional team environment
- Using a computer in a Windows environment with MS Office word processing, spreadsheet, and database systems; report writing, and other business software.
- Effective verbal and written communication of complex policy and procedure to people of varying backgrounds, including skill in presenting analysis and recommendations.
GSG provides reasonable accommodations as needed to people with disabilities and encourages candidates with barriers to employment to apply. We are on a mission to help!
Job Types: Full-time, Contract
Pay: $33.33 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Microsoft Excel: 5 years (Required)
- Microsoft Office: 5 years (Required)
- Problem solving: 5 years (Required)
- Administrative: 5 years (Required)
- Preparing document: 5 years (Required)
Work Location: In person
Meet Your Recruiter
Jennifer Cortinas
Recruiter
Jennifer Cortinas is a professional recruiter for GSG Talent Solutions, with many years of professional experience. Starting in 2021, Jennifer’s expertise is working with people with disabilities with the Vocational Rehabilitation and Employment Program. With extensive experience as a Job Placement Specialist, Job Skills Trainer and Director of her own company, Jennifer’s passion is helping people to find meaningful, purposeful work, and she could not ask for a more rewarding position and profession. Business attitudes are shifting toward social impact and inclusivity, and Jennifer is right there championing the many talents of people with disabilities and how they can add real value to not only the workforce, but the economy as a whole– part of a new vision for the future of work. She looks forward to continuing to bring employer partners and talented, qualified candidates together to create meaningful, purposeful work for our clients and give hope to those who might not have it. “The only disability in life, is a bad attitude.”