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This Administrative Assistant role involves managing conference room reservations and calendars, coordinating meetings and logistics, greeting and assisting visitors, handling phone and email communications, liaising with internal departments and support teams, and facilitating operational needs such as help desk requests, security notifications, and special projects.

Administrative Assistant Job Description

• Manage requests for reservation of the TRS Conference Center across the agency, and other conference rooms within the IMD.
• Manage the Investments Planner calendar, email inbox and meeting logistics.
• Greet visitors with courtesy and professionalism, offer them something to drink and lead them to the assigned room.
• Establish and maintain effective and positive communication with all TRS departments, inside and outside the IMD.
• Submit help desk tickets for requests and repairs.
• Communicate with admins when necessary about meetings and food delivery.
• Communicate with facilities and the A/V team when necessary.
• Give security advance notice of external guests.
• Answer multi-line telephone system with professionalism and courtesy.
• Special projects as assigned.

This is an onsite position.

Schedule: Monday through Friday, 8 AM – 5 PM

Diversity Commitment:
At GSG Talent Solutions, we proudly collaborate with governmental bodies to foster inclusive workplaces. As part of our commitment to diversity and equal opportunity, we prioritize the employment of individuals with disabilities and other qualifying medical conditions. We firmly believe that diversity not only enriches our workforce but also enhances our ability to provide exceptional services to our clients. We encourage applicants to disclose any disabilities or medical conditions they may have, as we are dedicated to providing reasonable accommodations to ensure everyone can contribute their unique skills and talents to our team. Your disclosure will be met with respect, confidentiality, and a genuine commitment to fostering an environment where every individual can thrive and succeed. Join us in our mission to create a workplace where everyone belongs and has the opportunity to excel.